Managing Relationships between Parents and Coaches and Disciplinary Procedures

It is highly beneficial for both coaches and members to ensure that there is good communication between all parties.  EGSC follows the Wavepower policies which set out codes of conduct for Parents, Coaches and Swimmers so that everyone is aware of what is considered appropriate behaviour.  The Wavepower policies cover in detail the procedures concerning issues with swimmers and the guidance given in Wavepower should be followed in these cases.

If there are concerns surrounding members, then coaches should ensure that meetings are set up and any issues or problems discussed. Where there are concerns regarding coaches a similar approach should be taken by parents and where necessary the Chairperson contacted.

In the majority of cases a meeting set up by the coach should be enough to clear matters, however on occasions a third party may be necessary and the first port of call will be for the Chairperson to set up a meeting with all parties to review and discuss any issues. The purpose of the meetings should be to find a positive outcome. If, after discussions there are still concerns, then the matter should be referred to the Club Secretary who will arrange for the matter to be forwarded to the Committee.

The Committee have put together the following disciplinary process which may be used in cases which need immediate disciplinary action and/or where repeated problems occur despite interventions (set out above) to resolve the issues.

Disciplinary Process for Club Members

1. Where there has been gross misconduct you may be expelled from the Club without notice. In other cases the disciplinary process shown in section 2 onwards may be followed.

Some of the asterisked (*) examples of misconduct may also amount to gross misconduct.

Examples of misconduct include, but are not limited to, the following:

  • Bullying of club members physically, verbally or in written communication, either

directly or indirectly.

  • Undermining coaching and teaching staff either verbally or in written communication either directly or indirectly.
  • *Abuse or refusal to obey lawful instructions.
  • *Gross breach of safety requirements likely to endanger other people or you or

to cause damage to Club/hired property.

  • *Being under the influence of alcohol or drugs or possession of illegal drugs.
  • *Theft, fraud, or other criminal acts.
  • *Fighting and/or assaulting another person.
  • *Causing deliberate damage to Club/hired property.
  • *Gross negligence which causes unacceptable loss, damage or injury.
  • *Sexual or racial harassment or discrimination.
  • *Harassment or discrimination on the grounds of sexual orientation or religion

or religious belief.

Disciplinary Sanctions


2. Verbal Warning:

If the Club believes that you have committed an act of misconduct, but, in view of the

nature of the misconduct, and of your previous record, a verbal warning would be

sufficient, the Club may administer it. A note of that warning will be entered into your

Club Membership file, copied in writing to you, and may be referred to if you commit a further act of misconduct.

 3. Written Warning:

If the Club considers that a complaint of misconduct is justified but may warrant more

than a verbal warning, the Club may issue you with a written warning which will be

entered into your Club Membership file and a copy given to you. The written warning will clearly state why it has been given, what is expected of you and in what time frame.

4. Final Written Warning:

In the event of a repetition of the same offence, a further act of misconduct or where

the act of misconduct is so serious as to justify only one warning, the Club may issue a final written warning which shall advise you that further repetition of the same offence or further acts of misconduct will render you liable to expulsion from the Club. The final written warning shall be entered into your Club Membership file and a copy given to you.

5. Dismissal:

In the event of a further repetition of the same offence, a further act of misconduct or

where the conduct is sufficiently serious, you will normally be expelled from the Club.


In the event of any sanction or expulsion, you shall have a right of appeal.

  • You should appeal to the Chairperson. You will need to appeal in writing within seven (7) days of the notification of the sanction. The Chairperson will make arrangements for an Appeal hearing, and invite you to that hearing. Such hearing will take place, if reasonably practicable, within fourteen (14) days of the date of receiving the written notice of appeal.
  • You must take all reasonable steps to attend the Appeal hearing. You will have a full opportunity to state your case and to comment on any new evidence. Following the Appeal hearing, you will be informed of the decision, either verbally or in writing, as soon as practicable. Any verbal communication will be confirmed in writing. The decision shall be final.